You need first to know that there are two types of General Assembly meetings:
To give you an idea of the types of decisions that fall within the competence of an AGO, here is an example: for a SARL, the decisions that compulsorily have to be made during an AGO according to the French trade legislation, are the following:
You have to convene your General Assembly meetings in accordance with the period of notice that is provided for, depending on the legal for of your company.
In the case of an SAS, the shortest period of time between the notice and the date of the meeting is freely set in the Articles of Association of the company.
In the case of an SARL, the article R223-20 of the French Trade legislation mentions that the shareholders must be convened at least fifteen days before the date of the meeting, by registered letter.
As soon as the shareholders are convened, the text of the proposed draft resolutions and all the necessary documents for the information of the shareholders are accessible to them in the company's headquarters, where they can consult these documents. The shareholders can also ask for a copy of these documents. They can request to be sent these documents either simply by letter, or at their expense via a registered letter.
All the decisions made during the General Assembly meeting are reported in a document that recaps the location of the General Assembly, the time, the presence of the shareholders, the decisions that have been made as well as the votes for or against the resolutions. This report is called Procès-Verbal (PV). It must be signed by all the shareholders and kept by the company (In the case of an SAS, the President will be legally liable for the conservation of these reports)
If your company is in a growth momentum, your decision-making process must be efficient and quick in order to best support your business growth. You thus must want your General Assembly meetings to be convened as easily as possible, and to document thoroughly your decisions, while avoiding any useless formalism.
In order to do so, Alf has provided for short period of notice to convene your general assembly meetings, as well as convenient methods to convene your meetings (notably via emails).
Alf provides you with all the templates necessary in order to organize your General Assembly meetings in the best possible conditions.
Get to know more about Alf's services for companies visiting our FAQs